The users

The users

Here is a typical user tree. It immediately shows a number of useful pieces of information:

the total number of users
the number of users in each company
the number of users in each folder
the status of the users (enabled/disabled indicated by the color of the icon)

Hierarchies, working groups and teams can be easily managed in XStudio by creating a structure of folders hosting users.

Create a company

This first thing to do is to create your own company. To do this:

in the tree, select the root folder
on the right panel, click on the create company button
enter the name of the company and submit
the company immediately appears in the tree

Note: this company entity will be automatically shared in the SUT tree.

Create a hierarchy in the company

Then, it's important to well define the working groups and teams in the company. This can be achieved by creating a complete tree of folders and sub-folders. To do this:

in the tree, select a company
on the right panel, click on the create folder button
enter the name of the folder and submit
the folder immediately appears in the tree

Of course, a sub-folder can be created into a folder. Redo the same operation until you are satisfied with the organisation.

Create a team

Now that you have a company with its internal organization defined, you're ready to create some users team.
The users profiles give rights to give some actions while the teams give the visibility on certains parts of tree.
To create some users team:

in the tree, select a folder
on the right panel, click on the create team button
a dialog box including three tabs is displayed
fill in the Details tab with the team name.
click on the Members tab and select the members of team by clicking the corresponding checkbox (optional)
click on the Access rights tab and for each module, select the access rights
click on submit
the team immediately appears in the tree

Create a user

Now that you have a company with its internal organization defined, you're ready to create some users. To do so:

in the tree, select a folder
on the right panel, click on the create user button
a dialog box including three tabs is displayed
fill in the Details tab with the user name, password, preferred language, email address, position and location. Do not forget to check the Enabled checkbox. A disabled user cannot login into the system.
click on the Teams tab and select the group of user with check box
click on the Profile tab and select the profile of the user in the user profile drop down list
click on submit
the user immediatelyappears in the tree

Note: the position field is useful in case your company needs to produce some ISO documents.
It takes its selectable values in the table table_title so if you wish you can customize the titles or add new ones.

From now, you can exit XStudio, restart and login (or just logout from the menu) with the new user credentials.

Register a LDAP user

If you enabled LDAP/Active directory in your settings, you can register some of your LDAP users in XStudio. When these users will login, they will be directly authenticated on the LDAP/Active Directory server.:

in the tree, select a folder
on the right panel, click on the register user button
a dialog box including four tabs is displayed
select in the LDAP users to register tab all the users you wish to register using the Enabled checkboxes in the last column. Each new user you register will be counted in your license.
click on the Default settings tab and select the preferred language and location for all the users you just selected
click on the Teams tab and select which teams the selected users will be member of by default
click on the User Profile tab and select the default profile for all the selected users in the user profile drop down list
click on submit
the LDAP user immediately appear in the tree (they are recognizable as they have a different icon)

From now, you can exit XStudio, restart and login (or just logout from the menu) with the new LDAP/Active Directory credentials.

If you're using a SSL or TLS LDAP server, you'll need to import the server's certificate in XStudio's settings.

Create a profile

To create a user profile:

in the tree, select a user
on the right panel, click on User profile tab
click on the create user profile button
a dialog box is displayed
enter the user profile name.
select the rights in rigths tree by clicking on the corresponding checkbox
click on submit
Now, verify that the profile is well created by clicking on User profile drop-dow list

N.B: We can create user profile during creation of user

Submit a new absence

Each user can enter some absences. After submission, absences have the status new. Once the manager has set them as approved, the status changes accordingly. User's absences are visible by selecting the Absences tab:

To enter a new absence:

in the tree, select the user
on the right panel, select the Absences tab
press the create absence button
enter the type, start and stop dates and optionally a comment and submit
the absence immediately appears in the list

Edit an absence

If you are manager (have the rights to approve absences), then you can edit an absence and change its status. To edit an absence:

in the tree, select the user
on the right panel, select the Absences tab
select an absence
press the edit absence button
enter the type, start and stop dates and optionally a comment and submit
the modified absence immediately appears in the list

Check the calendars

in the tree, select the root folder or a user
on the right panel, select the Calendar tab
the calendar is displayed. Two modes are available:
- Monthly mode
- Half-yearly mode
You can select the mode by clicking on the appropriate toggle button:
- Monthly:
- Half-yearly:
You can also 'move' the calendar by using the arrow keys.

Changing admin password

Note: The default admin user is configured with the password 'password'. This is strongly recommended to change this password as soon as possible. To do so:

in the tree, select the admin user (XQual/Administration/admin)
on the right panel (Details sub-tab), enter the new password, confirm and submit

Localization

XStudio is entirely localized. There are currently 4 languages supported:

English
French
Italian
Spanish
German
Chinese

To have XStudio running in a specific language, you just need to set your profile with one on those four languages:

At the next login, the application will show up appropriately localized:

You can also override this setting during login by forcing a specific language:

XStudio User guide